Join the Board of Trustees on Sunday, November 16, for a special congregational meeting at 1:00 pm in the Sanctuary. 

Following the 11:15 am service, sandwiches, chips, and drinks will be served in Adams Hall before the start of the meeting. Childcare will not be available during the meeting.

Meeting agenda:

Members will vote on five ballot measures.  A majority of the votes cast shall be sufficient to approve each of these measures:

• Ballot 1: Keller House Sale Proposal 
• Ballot 2: By-Laws Proposal A: Revise Endowment Fund for Growth
• Ballot 3: By-Laws Proposal B:  Update Gender Pronouns to align with our values  
• Ballot 4: By-Laws Proposal C:  Add Prior Chair position to Board Officers 
• Ballot 5: By-Laws Proposal D: Add DBA as ex officio non-voting Board member 

Informational Package:

We aim to be as paperless as possible, so details for the five ballot measures can be found:

• On Eliot’s Member Resources page  
• Posted on the bulletin board at Eliot Chapel
• Projected on the screen in the sanctuary during the meeting 

Please contact the front office prior to the meeting if you require a hard copy. 

How to Participate 

All members and friends are invited to attend, and all verified members have 3 ways to vote: 

• In Person: you can attend the meeting on Sunday, November 16. 
• By Proxy:  you can appoint a proxy to cast a vote on your behalf (see information below).
• On Zoom:  you can attend via Zoom on Sunday, November 16, where, as a confirmed member, you can cast your vote virtually. You must check in by 12:45 PM, before the 1:00 PM start time of the meeting to be verified and to receive instructions on how to cast your vote. The link to join the meeting was sent in an email to members. If you are a member and did not receive it, please check your spam folder. If you still cannot find it, contact the front office before Friday, November 14 at 3:00 pm.

Appointing a Proxy

A proxy form must be submitted to the Board Secretary, Rebecca Taylor, no later than noon on Thursday, November 13. Proxy cards are available as a download in the email sent to members. Paper copies are also available on the table outside the front office. Please check the email sent to members for the proxy procedure.

Confirm Your Membership

Only members of record will be allowed to vote. The term “Member" is defined in our bylaws, a copy of which is available at eliotchapel.org. An online list of current members in good standing was linked in the email to members; a list is also posted in the hallway outside Adams Hall, so that congregants may check to make sure they are listed as members.

If you are a member and you do not find your name on the list, please contact the Director of Business Administration at admin@eliotchapel.org no later than 72 hours before the meeting begins, by Thursday, November 13 at Noon.

We hope to see you there!

Yours in faith, The Board of Trustees

Jennifer Stauber (Chair), Matthew Hull (Chair-Elect), Ann Lemon (Treasurer), Rebecca Taylor (Secretary), Rev. Krista Taves (Ex-Officio), Kathy Brunts, Bob Becker and David T. Cox (Members at Large)